The Hammerheads @ Hollingsworth Park

The Hammerhead Swim Team relies on the support and involvement of ALL families to ensure a successful swim season. As with all SAIL teams, weekly swim meets are run 100% by volunteer parents. Given the number of volunteers needed, every family needs to participate.

Each family is required to:

• Sign up for volunteer jobs equivalent to two meet halves per family, i.e. one volunteer during each half of each meet in which their swimmer participates.
• Assist with clean-up after each meet to clean up. This should only be a few minutes when everyone helps! Clean-up at home meets involves putting away all of the equipment used during the meet and returning the pool deck to its normal, recreational use. Clean-up at away meets involves breaking down tents and cleaning the swimmers area.
• In addition, parents are needed to serve on the board and other committees that work on tasks outside of the meets.

There are many volunteer opportunities at a meet. The jobs will vary slightly depending on if it is a home or away meet.

Volunteer Positions that require online training (read a document and take a test)

• Timer: Operate a manual stopwatch to time events.
• Recorder/Recording Timer: Accurately record stopwatch times from 3 timers in each lane.
• Chief Timer: Signal to the starter and referee, after checking your lanes, when swimmers and timers are ready to start the next heat. Operate an additional stopwatch.
• Runner: Move the recorded times from the recording timer to the computer operator and hand out water to volunteers.

Volunteer Positions that require a 1 hour training class and an online test

• Clerk of Course: Organize swimmers in order for events.
• Computer Operator: Input swimmer times and finalize the meet.
• Stroke and Turn Judge: Ensure that the rules related to the strokes designated for the event are being observed and that turns and finishes are legal. If necessary, disqualify swimmers.
• Starter: Direct swimmers to step on the blocks, instruct them as to the stroke and distance to be swam, direct them to “take your mark”, and give the signal to start.
• Referee: Exercise full authority over all officials at a swim meet. Assign and instruct officials and decide all questions relating to the actual conduct of the meet.

Volunteer Positions that require no formal training from SAIL

• App Updater: Provide "Live" swim meet event updates in the Swimtopia app
• Assistant Computer Data Entry: Help Computer Operator enter times.
• Clerk of Course Assistant: Help Clerk of Course line up swimmers.
• Concessions: Setup or breakdown concessions, sell food, drink and heat sheets during home meets.
• Ribbons: Correctly sort and label individual award ribbons.
• Photographer: Take photos during swim meets and other events
• Tent Parents: Promote positive attitude and order in the tent area, line swimmers up for each event and send them to Clerk of Course on time.
• Setup: Clear pool deck and set up all necessary equipment & furniture for the swim meet for home meets. For away meets, setup tent / swimmer area.

Please visit the SAIL website for training classes, tests and education materials.

Training: https://sail.swimtopia.com/training-classes-for-of...

Tests: https://sail.swimtopia.com/training

You must complete and pass the SAIL Officials Online Certification test (and score 80% or above) before actively volunteering for any of the following positions: Runner, Timer, Chief Timer, TCO, COC, Coach, Stroke/Turn, Starter and/or Referee.

Education Materials: https://sail.swimtopia.com/education-materials

We utilize Swimtopia to manage our Volunteer Sign-Ups. As parents, you will have the ability to sign yourself up for shifts at each meet. Jobs are first come, first served. Reminder: you must be certified for the job you choose or your name won’t be listed. Our team reserves the right to shift positions, if necessary. In the event all positions are not filled, families not signed up for a job will be assigned a position, based on availability and certifications.

How to Register for Jobs at a Meet:

1. Under the Meets & Events tab, select "Signup Calendar" to sign up for a swim meet.
2. Click the green JOB SIGNUP tab and sign up for volunteer shifts for the specified meet. (note one parent may sign up both parents for jobs -- scroll down and you’ll see the other parent listed).
3. Click Save Assignments.
4. Click Back to Signup Calendar.